UNLV Graduate College Graduate College Awards Committee – 1 Meeting Minutes– September 3, 2020 2:00-3:30 pm Via WebEx
Called to Order: 2:00 pm Brief Introduction - Dufek (Chair) Member Introductions - all Dufek summarized the Charge of the committee Brianne Heinle (Graduate College, Exec Director of Graduate Financial Services) - overview of award process Application timeline - submission portal opens Oct 1, 2020 and closes Dec 1, 2020 During AY 2019-2020 there were 965 applications submitted Approximately 750 met qualifications and were reviewed
Recommendation letters due by Dec 15, 2020 Graduate College team reviews all submissions to assure qualification (GPA, etc) This cannot be done until after grades post for Fall 2020 (Dec 15, 2020)
Divide and conquer - separate into “Fellowships” and “Scholarships” working groups based upon number of applications and categories of awards Typically ~3 members per working group
Klieger indicted a desire to have input/choice on subgroup participation Dufek to work with Heinle to set up categories of working groups and develop a mechanism (google doc) for GCAW-1 committee members to rank their preferences, once the categories are identified Timeline to accomplish this is late Dec 2020
Once assigned, GCAW-1 members can start reviewing applications
Dufek asked members to complete the following tasks prior to our next meeting Review Award Mechanisms Review Evaluation Rubrics Heinle indicated that evaluations will be done in the GRG Each member will receive new GRG login (independent from any Grad Coordinators’ login credentials) for the purpose of this committee work At next meeting, Heinle indicated that she will provide GRG training for the purpose of conducting the evaluations Dufek suggested members plan to be at a workstation next meeting to assure access, etc.
Dufek - understand this committee has responsibilities temporally that are sinusoidal Focused committee work will be after working groups are assigned and applications prescreened by Grad College team Mainly January - February 2021
2020-2021 meeting Dates posted Regentova suggested that subcommittee members consider flexibility with alternative meeting times
Heinle clarified that Feb 4 and Feb 5, 2021 (10:00-5:00pm) meetings are blocked for Fellowships working group to conduct interviews Scholarships do not require interviews
Emily Lin - Thanked everyone for agreeing to serve on this committee Assured members this will be “fun” Is available to address any questions
Questions/Comments Regentova confirmed that there were no “deliverables” prior to next meeting Dufek - simply review scholarships/fellowships and assessment rubric
Meeting Adjourned: 2:46 pm
Next Meeting: December 10, 2020 (2:00-3:30 pm via WebEx)
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