GCRC Workflow

  1. Proposals are submitted emailed through the Graduate Curricular Change Portal.
  2. One week before next scheduled meeting
    1. copy files to X drive Graduate Council:Curriculum:Pending and renames file with subject code, course number and CH for change or NEW. Example EDU 721 CH.doc
    2. add items to next agenda on gradcommittees.unlv.edu 
    3. upload files to GradCommittees agenda page
    4. email draft agenda link to committee chair, associate dean, Executive Director of Admissions & Enrollment Management, executive director of graduate systems and operations, registrar (Rosemary.Le@unlv.edu)
      1. Subject line:'GCRC: Please approve agenda'
    5. once approved by the committee chair, finalize agenda and send to the committee: graduate-curriculum-committee-group@unlv.edu and to the individuals listed as the contact person on each submitted new course form.  
      1. email to Google Group:
Subject line:'GCRC: Upcoming Meeting on XX/XX/XX in SU 2XX'

The upcoming Graduate Course Review Committee meeting will be held next Wednesday ([[date]]) in the student union room [[room#]]. Committee members must attend the meeting or identify a proxy. Proxies can be other members of the committee or a graduate faculty member from your unit. See the agenda for a list of committee members. 

You can view the agenda here: [[agenda link]]

Committee members should review the new courses and be prepared to vote yes or no for approval. Course approval forms and syllabi are found below the agenda in alphabetical order by course subject. 

Note that the course changes (second part of the agenda) are informational only and do not require a vote of the committee. However, if anyone notes concerns regarding the course changes, they can be moved to the regular agenda for discussion and a vote.

Invitees to the meeting (CC'd on this message) should be prepared to provide a brief introduction to the new course(s) you are proposing. If you are unable to attend the meeting, please invite an appropriate representative to present the course. 

Please let me know if you have any questions or concerns. 
    1. print agenda to PDF and save in x drive Graduate Council:Curriculum:Agenda:Year: Agenda GCRC DATE.pdf
  1. Committee Meeting
    1. Bring laptop and projector to display agenda and proposals.
    2. Proposals can be edited in the meeting
      1. save as and append file name with revised.
    3. Record attendance, motions and related votes. 
  2. Post meeting
    1. Upload approved revisions to GradCommittees agenda page
    2. Create folder in x drive Graduate Council:Curriculum:Approved:Year with the meeting year and month (e.g., 2015.03 for the March 2015 meeting). Add approved documents. 
    3. Write up draft meeting minutes and send to committee chair, associate dean, director of admissions and records, executive director of graduate systems and operations for approval. 
      1. Subject line:'GCRC: Please approve minutes'
    4. Once approved, the minutes can be posted to the GradCommittees agenda page and added to the 'Minutes' folder in x drive (see #2 above).
    5. Email the minutes to the committee.
    6. Email the minutes and all documents to  currriculm@unlv.edu (MED courses to Peter Kim), with a CC to the GC Associate Dean. The subject line should say approved minutes and courses. 
      1. Subject line:'GCRC: Approved Minutes and Courses'
Catalog Update
  1. Once minutes are received . . .