GPC Workflow Updated

Proposals are routed through Curriculog and become eligible to add to agendas once they 

have reached the Graduate Programs Committee step. 

One week before next scheduled meeting

• 1. Generate agenda through Curriculog (Guide to create agendas)

     1. Note: You must be an agenda administrator to generate the agenda through

     2. Curriculog. To request this access, email GradCurriculum@unlv.edu.

     3. Add information to the notes section using the following outline as an example

        1. • • 1. MEETING DATE

               2. 1-3 p.m.

               3. MEETING LOCATION

               4. Committee: 

               5. Ex-Officio: 

               6. Invitees:  

                  1. Agenda

                     1. Committee Business

                     2. New Programs

                     3. Program Changes

                     4. Informational Items

  2. Notify the committee chair, dean, associate dean, Executive Director of Admissions & 

  3. Enrollment Management, Executive Director of Graduate Systems and Operations, Vice 

  4. Provost for Academic Programs with a CC to GradCurriculum@unlv.edu of agenda

  5. availability through Curriculog.

  6. Subject line: 'GPC: Please approve agenda'

  7. You can view the agenda through Curriculog by logging into the system and visiting (insert

  8. link to published agenda here).

  9. Once approved by the committee chair, finalize agenda and send to the committee:

  10. graduate-programs-group@unlv.edu and to the individuals listed as the originator on 

  11. each proposal.

  12. Email to Google Group:

  13. Subject line: 'GPC: Upcoming Meeting on XX/XX/XX in SU 2XX'

  14. The next Graduate Programs Committee meeting will be held XX/XX/XX, in the Student Union

  15. room XXX at 1 p.m.

  16. Committee members must attend the meeting or identify a proxy. Proxies can be other 

  17. members of the committee or a graduate faculty member from your unit. See the agenda

  18. for a list of committee members.

  19. You can view the agenda through Curriculog by logging into the system and visiting (insert 

  20. link to published agenda here).

  21. Invitees to the meeting (CC'd on this message) should be prepared to provide a brief

  22. introduction to the program change you are proposing. If you are unable to attend the meeting,

  23. please invite an appropriate representative to present the change. 

  24. Please let me know if you have any questions or concerns. 

Committee Meeting

• 1. Bring laptop and projector to display agenda and proposals.

  2. Proposals can be edited in the meeting by an agenda administrator, make notes within the

  3. 'notes' section in the agenda within Curriculog reflecting any changes

  4. Record attendance, motions and related votes in the notes section of the agenda 

Post meeting

• 1. Review draft meeting minutes, ensure all notes are included and send to the committee

  2. chair, associate dean, director of admissions and records, executive director of graduate

  3. systems and operations, with a cc to GradCurriculum@unlv.edu for approval. 

     1. Subject line: 'GPC: Please approve minutes'

  4. Once approved, email a notification of availability of the approved minutes and all

  5. documents within Curriculog to the committee with a cc to Vice Provost for Academic

  6. Affairs and the Director of Accreditation and Special Projects. If there were any new

  7. certificate or degree programs approved in the meeting, reference them in the email

  8. message and include attachments of all documents related to any approved new programs.

  9. GPC: Approved Meeting Minutes

  10. Good afternoon,

  11. Please find the approved minutes from the <month year> Graduate Programs Committee

  12. meeting attached. 

  13. There <were> <were no> <new programs> <certificates> approved.

  14. Thank you

  15. GC Curriculum Coordinator will update new programs tracking spreadsheet 

  16. GC Curriculum Coordinator will create folder in x drive Graduate Council:Curriculum:Approved:Year with the meeting year and month

  17. (e.g., 2015.03 for the March 2015 meeting). Add approved documents.